Legal

Privacy Policy

Effective date: 14 June 2026Contact: info@capitalcontracthk.com

1. Introduction

This Privacy Policy explains how Capital Contracts collects, uses, stores, shares and protects personal data when individuals visit our website, contact us, submit inquiries, apply for opportunities, communicate with us, attend training or seminars, or otherwise interact with Capital Contracts.

Capital Contracts provides contract, claims, project controls, commercial management, delay analysis, dispute avoidance, training and related advisory services. In doing so, we may process personal data relating to clients, prospective clients, suppliers, consultants, job applicants, seminar participants, website visitors and business contacts.

2. Who We Are

For the purpose of this Privacy Policy, "Capital Contracts", "we", "us" and "our" refer to the Capital Contracts business operating this website and providing related consulting services.

Contact email: info@capitalcontracthk.com

If a dedicated privacy contact or data protection officer is later appointed, this section should be updated.

3. Personal Data We May Collect

We may collect the following categories of personal data:

Contact and identity information

name;
job title;
company or organisation;
email address;
telephone number;
country or location;
business address;
LinkedIn or professional profile details if provided.

Inquiry and communication data

messages submitted through contact forms;
email correspondence;
meeting requests;
project inquiry details;
training or seminar inquiries;
records of communications with Capital Contracts.

Recruitment data

CV or resume;
employment history;
education and qualifications;
skills and professional experience;
references, if provided;
salary or availability information, if provided;
immigration or work authorisation information, where relevant and lawfully requested.

Website and technical data

IP address;
browser type and version;
device type;
pages viewed;
date and time of visit;
referral source;
cookie and consent preferences;
analytics information, if analytics tools are enabled.

Client and project contact data

Where Capital Contracts is engaged on a project, we may process contact details, role information and correspondence involving client personnel, contractor personnel, consultants, suppliers and other project stakeholders.

4. How We Collect Personal Data

We may collect personal data:

directly from you when you contact us;
through website forms;
when you send us email or documents;
when you apply for a role or send a CV;
when you register for training, seminars or events;
through business meetings and professional communications;
from clients or project participants during advisory engagements;
from publicly available professional sources, such as company websites or LinkedIn;
through cookies and similar technologies, where used.

5. Purposes of Processing

Capital Contracts may use personal data for the following purposes:

responding to inquiries;
managing client and prospective client relationships;
preparing proposals and engagement documents;
delivering consulting, training and advisory services;
managing project communications;
reviewing CVs and recruitment inquiries;
organising meetings, training and seminars;
maintaining business records;
improving website content and user experience;
protecting website security;
complying with legal, regulatory, tax, accounting, audit or contractual obligations;
establishing, exercising or defending legal claims.

6. Legal Bases

Depending on the applicable law and context, Capital Contracts may rely on one or more legal bases, including:

consent, for example where a user accepts non-essential cookies or submits optional information;
contract or steps before entering into a contract, such as responding to a service inquiry;
legitimate interests, such as managing business relationships, responding to professional inquiries, improving services and protecting our business;
legal obligation, where retention or disclosure is required by law;
establishment, exercise or defence of legal claims;
explicit consent or other lawful basis where sensitive personal data is processed, if applicable.

7. Sensitive Personal Data

Capital Contracts does not intentionally collect sensitive personal data through the website unless it is voluntarily provided or required for a specific lawful purpose. Sensitive personal data may include health information, racial or ethnic origin, political opinions, religious beliefs, trade union membership, biometric data or similar information depending on the applicable law.

Please do not submit sensitive personal data through general website forms unless necessary.

8. Sharing Personal Data

Capital Contracts may share personal data with:

Capital Contracts personnel and authorised consultants;
service providers supporting website hosting, email, cloud storage, IT, analytics or administration;
professional advisers, including lawyers, accountants, auditors or insurers;
clients or project participants where necessary for an engagement;
event or training providers where relevant;
authorities, regulators, courts or tribunals where required by law;
potential business successors in the event of restructuring, merger or sale.

We do not sell personal data.

9. International Transfers

Capital Contracts operates internationally and may process information from or in different countries. Where personal data is transferred internationally, Capital Contracts will seek to apply appropriate safeguards where required by applicable law.

10. Retention

Capital Contracts retains personal data only for as long as reasonably necessary for the purpose collected, unless a longer retention period is required for legal, contractual, tax, accounting, audit, insurance, dispute, project record or legitimate business purposes.

Indicative retention periods may include:

website inquiries: normally up to 3 years after last contact, unless a business relationship develops;
client and project records: for the duration of the engagement and thereafter as required for contractual, limitation, audit or dispute purposes;
recruitment data: normally up to 2 years unless the applicant is engaged or consents to longer retention;
cookie consent records: for a reasonable period needed to evidence consent choices;
legal and accounting records: as required by applicable law.

These periods may vary depending on jurisdiction and project requirements.

11. Security

Capital Contracts uses reasonable technical and organisational measures to protect personal data from unauthorised access, loss, misuse, alteration or disclosure. No website or electronic communication method is completely secure. Users should avoid sending highly sensitive information through general website forms.

12. Your Rights

Depending on your location and applicable law, you may have rights to:

request access to your personal data;
request correction of inaccurate data;
request deletion;
object to processing;
restrict processing;
request data portability;
withdraw consent where processing is based on consent;
complain to a data protection authority.

To exercise rights, contact info@capitalcontracthk.com. We may need to verify your identity before responding.

13. Marketing Communications

Capital Contracts may send professional updates, event information or service communications where permitted by law. You may opt out of marketing communications at any time by contacting us or using any unsubscribe mechanism provided.

14. Third-Party Links

The Capital Contracts website may link to third-party websites, including AYATA-related websites, LinkedIn, video platforms or other professional resources. Capital Contracts is not responsible for third-party privacy practices. Users should review the relevant third-party privacy policies.

15. AYATA Links

Capital Contracts may link to AYATA as a related digital project platform. If users access AYATA websites or platforms, separate AYATA terms, privacy notices or platform policies may apply.

16. Children's Data

The Capital Contracts website is intended for business and professional audiences. We do not knowingly collect personal data from children through the website.

17. Updates

Capital Contracts may update this Privacy Policy from time to time. The updated version will be published on the website with a revised effective date.